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Email Templates

By: rrao

Email templates are extremely useful for Sales, Support and SE or any one who constantly sends out the same email on a regular basis.

How to create Templates

This Zimlet uses existing emails(nothing special) as templates. So, to create templates, simply send few emails yourself. You can use generic names technique to replace common words. And just before inserting the template Zimlet will alert you to replace them.

For example: You could have "hi ${firstName}" in the body or in the subject.

 

Step by step getting started guide.

 

Setup

 

  1. After you have created few template emails, move all these emails to some central folder, say "Sales Templates".
  2. Set this folder as your templates repository by going to Preferences > "Set Templates Folder" button
  3. Refresh browser

 

How to use

With two clicks you can insert a Template of your choice. You can insert in three formats.

 

  1. Just the body of the template,
  2. Both body & subject
  3. Body, Subject & Participants.

 

Templates in Calendar

You can use any of these templates in Calendar. For example, you can create a template with Conference-call details. You don't have to search for those details anymore, Isn't that cool?

Sharing Templates with others in the team

Simply share your templates folder and ask your team members to point the Zimlets to this shared folder.

Limitations

 

  1. Having attachments within templates is only supported in 6.0.8.
  2. And we don't support inline-attachments within templates

 

Version 0.7:

Fixes


Download

Rating ( 38 ratings )
Downloads 18031
Latest Version 0.7
Categories Business , Calendar , Mail
Compatibility ZCS Legacy
License No License Specified
Created on 7/1/10
Updated on 10/8/15

Reviews

  • Maintained version is here: https://zimbra.org/extend/items/view/zimbra-email-templates 

    By: zetalliance on on 9/11/17 for version 0.7

    @konti, there is a long outstanding bug (that has to do with security) that makes Zimlets not work with "Always Compose in New Window". There is nothing Zimlet developers can do, sorry

    Check this version also: https://zimbra.org/extend/items/view/zimbra-email-templates

  • Does not work with option "Always Compose in New Window" 

    By: kconti on on 4/20/16 for version 0.7

    Tool is great, but only works for those that compose mail in the tabs. If users elect to compose mail in a new window instead...the Templates button simply does not work (like many other zimlets unfortunately).

  • Validated working for Zimbra 8.6 

    By: kconti on on 4/20/16 for version 0.7

    I have verified gmaturana's fix for version 8.6:

    from:
    "if ((this._composeMode == DwtHtmlEditor.HTML)) {

    to:
    if ((this._composeMode == Dwt.HTML)) {" ###kept the curly bracket at the end

    Thanks gmaturana!

  • Update for Zimbra 8.5+ 

    By: gmaturana on on 10/20/15 for version 0.7

    Hi, the zimlet wasn't working on zimbra versions 8.5+

    I modified the file emailtemplates.js on line 337

    from:
    if ((this._composeMode == DwtHtmlEditor.HTML)) {

    to:
    if ((this._composeMode == Dwt.HTML))

    and then uploaded the zimlet again and now it works.

    Rgds.

  • Support for spanish 

    By: gvillaran on on 7/1/15 for version 0.7

    Great zimlet, would like some language support so we can use it. great job

  • Problem using  

    By: tdrake on on 7/1/15 for version 0.7

    This Zimlet seems like it could be a great tool.  I was looking forward using this zimlet but could not get it to work.  I followed the instructions to set up the template folder and restarted Zimbra Desktop so it looked like everything was working.  I created a template and moved it to my template folder.  However, when I go to compose an email and try to select a template there are no templates listed in the template zimlet.  Very unforunate that I could not use it.  This was going to play a big part in my business.  If I can not get it to work I will have to explore other options.  I must have templates.

  • Does not work on Zimbra 8.5 

    By: cassioac on on 7/1/15 for version 0.7

    Hi, the zimlet stopped working on Zimbra 8.5, it installs correctly but the templates doesn't list on the Zimlet when writing new email.Will this product have new updates for 8.5?ThanksCassio

  • Rating for idea... 

    By: j2b on on 7/1/15 for version 0.6

    ... Althoug could not test it, as using Admin GUI got an error - Zimlet could not be deployed. Is there any dependencies? Using ZCS 6.0.7.1 OSS.

  • bug when interface is in french 

    By: NOZIL on on 7/1/15 for version 0.7

    The template path cannot contain an accentuated letter, and raise an error when trying to use a template from that path. When zimbra interface is in french, Inbox becomes Réception, so if template path is under Réception, the zimlet will not work. https://bugzilla.zimbra.com/show_bug.cgi?id=67862

  • Getting an error with the new version that runs w/ Version 8 

    By: mhlevy on on 9/3/14 for version 0.7

    I saw the review that referred to:  https://github.com/Zimbra-Community/adopted/tree/master/com_zimbra_emailtemplates for a version compatible with 8.x!However, that location has individual files.  I downloaded the individual files and created com_zimbra_emailtemplates.zip, but when I try deploying it on one of my Zimbra 8.0.7 mailbox servers, I get an error:Failed to deploy in server NAMEError Message: Cannot parse Zimlet description: parse error: Fatal Error: Problem on line 5 of document:DOCTYPE is disallowed when the feature"http://apache.org/xml/features/disallow-doctype-decl" set to true.At this time, the zimbra support pages are down for maintenance, so I haven't been able to search for the error, though it appears that there is 1 google hit on the error message.I tried creating the zip file with both the properties files, as well as just the com_zimbra_emailtemplates_properties file (leaving the com_zimbra_emailtemplates_de_properties file out of the zip).Any help would be very much appreciated!Thanks!Mark

  • please update 

    By: z000 on on 8/28/14 for version 0.7

    this zimlet does not work with version 8.0.1  :( 

  • Works for me on 8.0.4 

    By: John Munro on on 8/13/13 for version 0.7

    Tested changing the template folder on an account that used to have the zimlet on ZCS7 without a hitch.

  • test for version 8.x 

    By: aalvarez on on 7/24/13 for version 0.7

    I tried the version 8.x compatible with ZCS 8.0.2 on my server and there is still the problem of not letting you select the template folder

  • Create and Edit Without Sending 

    By: MaryKrithmuth on on 6/12/13 for version 0.7

    I would like to see template functionality closer to Thunderbird.  In Tbird, you don't have to send a message to create a template; you can compose a message with recipient list and save it as a template.  Also, in Tbird you can edit a template; here, you can edit as new and it becomes a draft, which you must send, then drag the sent message into templates to make it a new template.  Sometimes you want to compose a template that you may not need to send yet, but want available for quick use in specific situations.  And you may need to edit the content or recipient list.  I look at tbird "templates" as draft messages that stay in the folder when sent.  The workaround now is save templates in the draft folder, then if you ever send them, find it in the sent folder and edit as new then save as draft.  This allows editing without sending.  Of course, you lose the substitutable field functionality.  I am not using that but others probably rely on it.Even if you could just move a message from the draft folder to the template folder that would help a LOT.

  • PLEASE update this for version 8 

    By: TrishaM on on 4/11/13 for version 0.7

    The functionality offered by this email templates zimlet is the ONLY reason we switched from our previous email host to one that offered Zimbra.....and we've come to rely on this function for our critical business operations....PLEASE PLEASE update this zimlet so that it will work again!  OR if you would consider turning this over to another developer, or sending it to me with some instruction on updating it, I would gladly give it a try. :-) 

  • Does not work with ZCS 8 

    By: dougis on on 4/10/13 for version 0.7

    Please update to work with ZCS 8 and up.I used this religiously until our hosted provider updated to 8, now it is gone and they can't put it in place until it is updated. 

  • What needs to be done to get this working for 8.0 

    By: circle_it on on 11/27/12 for version 0.7

    Great while it worked. Broke after upgrade to 8.0.  I did not know that upgrading would break this zimlet.  What needs to be done to get it working?  I would not have upgraded if I knew that I would not have email templates.

  • zcs 8 + templates 

    By: leocor on on 10/22/12 for version 0.7

    It doesn't work with zimbra 8. It almost hangs "New nessage" button, because of Zimbra's new UI.

  • Installed but will not work? 

    By: kingark on on 10/20/12 for version 0.7

    Installed on Zimbra 7.2.0_GA_2669in a hosted enviornment, we get the Template button in the new mail window but when we click the Set Template Folder, the window never populates the folder hierarchy. It did work on Zimbra Desktop but we need to deploy this to many users via web client.Should this be reported as a bug? 

  • Zimbra Desktop Bug 

    By: DjCzermino on on 10/7/12 for version 0.7

    I have same issue with Zimbra Desktop 7.2.1 - when I set template folder and restart the client, the folder is not set! I cant use it! :-( 

  • Works on Web, Not on Desktop 

    By: madoffice on on 8/7/12 for version 0.7

    I can get this zimlet to work no problems when accessed via a web browser. However it fails to set the template folder on ZD. It allows me to select the folder but after a refresh, returns the value to not set.Any ideas?

  • Templates folder limited to 25 responses  

    By: jay_cihla on on 4/18/12 for version 0.7

    Templates folder is limited to 25 responses, submitted enhancement request at: http://bugzilla.zimbra.com/show_bug.cgi?id=73118

  • How to use with Calendar? 

    By: swrightsls on on 3/15/12 for version 0.7

    Has anyone got this to work with Calendar? I'd like to use it to create calendar events from a template, but can't see how this would work. I do see mention of attendees in the code, but am not sure how to get it working.

  • No folders on window. 

    By: mad_gcc on on 1/30/12 for version 0.7

    Same for me. I can not see any folder in the template choose window... Bug? 

  • no folders 

    By: dhirtzi on on 1/20/12 for version 0.7

    Hellowould like to use this zimlet, but when i press the "set templates folder" a window appears with no entries in it. do i something wrong or is this a bug?thanks

  • It doesnt seem to be working on ZCS 7.1.1 

    By: andresneva on on 9/2/11 for version 0.7

    I installed the zimlet but i cant find the button to set the templates or the template preferences anywhere, it seems it isnt working with our current version.

  • help with calendar 

    By: cabrerarodrigo on on 6/6/11 for version 0.7

    the zimlet works great for email messages but i dont see the
    templates button for calendar events, anyone else having this problem? any suggestions?

  • very good! one small problem 

    By: quipper8 on on 4/29/11 for version 0.7

    The set templates folder problem i figured out is present when you have it set to compose in a new window. Turning that setting off will allow you to set your templates folder

  • Great on the web, Desktop client not 100% 

    By: demck85 on on 4/27/11 for version 0.7

    This works great from the web interface. You can added it to Zimbra Desktop, but you can't set the template path.

  • Spanish Translation 

    By: pablofausto on on 1/13/11 for version 0.7

    I found this zimlet really useful. I have uploaded a translated version to spanish languagehttp://gallery.zimbra.com/type/zimlet/plantillas-de-email

  • ALMOST perfect 

    By: Keoni on on 1/6/11 for version 0.7

    I use Zimbra desktop (no collab. server or anything) attaching to an IMAP email account.  I have my templates in a non-local folder (at least I think its non-local).1) sometimes it seems like the program can't find the templates folder even though I can see it.2) if I reply to an email using a template, and then insert some text/HTML from a document in the briefcase, its fine UNTIL I try to answer another email with a template.  Then its almost like I clogged up the clipboard or something because nothing pastes.Actually relatively minor stuff, but it makes this Zimlet a "very cool enhancement" instead of the "oh my God, this totally rocks my world, I love you, I love you, I love you" tool it could be.I'm still in deep 'like' with it though.

  • Excellent zimlet 

    By: Zoltan67 on on 10/28/10 for version 0.7

    That's really a great Zimlet ! Like YBeaujean suggested, it would be great to be able to choose the locale with different properties file. Thanks a lot, that's a good work !

  • Very good 

    By: YBeaujean on on 9/10/10 for version 0.7

    Very good zimlet.My users are very happy !!!Thansk a lot. NB : I have translate it in french (one properties file)... If  rrao are interested to include my translation...

  • Problem with "Set Templates Folder" 

    By: BLuesTime on on 8/25/10 for version 0.7

    I installed this morning Email Templates version 0.7 and nothing is happening when we click the "Set Templates Folder" button.We tried with IE 8.0.7600.16385, Firefox 3.6.8 and Chrome 5.0.375.127 on Windows 7 32 bit and the same thing on XP Pro.Zimbra version: Release 6.0.7_GA_2473.RHEL5_20100616214455 CentOS5 FOSS edition.Any ideas?

     
    • Please uninstall the Zimlet and re-install it. It should work since its working for most people 

      Replied on 2/3/11

  • Test results 

    By: cjgould on on 7/26/10 for version 0.7

    The Zimlet performs as advertised to the extent it can be tested.  The documentation does not indicate how to use the Participants option nor does it clearly explain the process of creating templates.When templates contain multiple fields the first field is active, but selecting Tab to move to the next field jumps out of data entry and to the OK button.  This makes it difficult to enter multiple fields.If the documentation was firmed up and the field progression corrected, I would give this Zimlet 2 more stars.

  • Focus bug 

    By: debo on on 7/14/10 for version 0.7

     When I press Tab key in replace dialog, the focus jumps between OK and Cancel buttons. It's expected to jump to the next input. Otherwise users will have to use their mouse to click into every input.http://bugzilla.zimbra.com/show_bug.cgi?id=48580I reported this bug two weeks ago but hasn't got any response so far.

  • Finally! 

    By: makicarrental on on 7/1/10 for version 0.6

    I've been waiting for this feature for so long! Works like a charm. Thank you very much!Would be great if one could insert the template at the current cursor position or if one could at least decide if the template get inserted before or after the current text. But I guess I will just add this feature myself..

  • Please rename Zimlet file to com_zimbra_emailtemplates.zip 

    By: rrao on on 7/1/10 for version 0.6

    There is an issue with the Gallery & is renaming the Zimlet file to com_zimbra_emailtemplates_1.zip and adding _0 or _1 to the end(instead of com_zimbra_emailtemplates.zip)Please rename Zimlet file to com_zimbra_emailtemplates.zipWe are working on the Gallery issue.Thanks,Raja



Older Versions:

Version 0.6

Download
Compatibility ZCS Legacy
Created 7/1/10 4:11 PM
Toggle description

Email templates are extremely useful for Sales, Support and SE or any one who constantly sends out the same email on a regular basis.

How to create Templates

This Zimlet uses existing emails(nothing special) as templates. So, to create templates, simply send few emails yourself. You can use generic names technique to replace common words. And just before inserting the template Zimlet will alert you to replace them.

For example: You could have "hi ${firstName}" in the body or in the subject.

Setup

 

  1. After you have created few template emails, move all these emails to some central folder, say "Sales Templates".
  2. Set this folder as your templates repository by going to Preferences > "Set Templates Folder" button
  3. Refresh browser

 

How to use

With two clicks you can insert a Template of your choice. You can insert in three formats.

 

  1. Just the body of the template,
  2. Both body & subject
  3. Body, Subject & Participants.

 

Templates in Calendar

You can use any of these templates in Calendar. For example, you can create a template with Conference-call details. You don't have to search for those details anymore, Isn't that cool?

Sharing Templates with others in the team

Simply share your templates folder and ask your team members to point the Zimlets to this shared folder.

Limitations

 

  1. Having attachments within templates is only supported in 6.0.8.
  2. And we don't support inline-attachments within templates.

 

Version 0.5

Download
Compatibility ZCS Legacy
Created 7/1/10 2:35 PM
Toggle description

Email templates are extremely useful for Sales, Support and SE or any one who constantly sends out the same email on a regular basis.

How to create Templates

This Zimlet uses existing emails(nothing special) as templates. So, to create templates, simply send few emails yourself. You can use generic names technique to replace common words. And just before inserting the template Zimlet will alert you to replace them.

For example: You could have "hi ${firstName}" in the body or in the subject.

Setup

 

  1. After you have created few template emails, move all these emails to some central folder, say "Sales Templates".
  2. Set this folder as your templates repository by going to Preferences > "Set Templates Folder" button
  3. Refresh browser

 

How to use

With two clicks you can insert a Template of your choice. You can insert in three formats.

 

  1. Just the body of the template,
  2. Both body & subject
  3. Body, Subject & Participants.

 

Templates in Calendar

You can use any of these templates in Calendar. For example, you can create a template with Conference-call details. You don't have to search for those details anymore, Isn't that cool?

Sharing Templates with others in the team

Simply share your templates folder and ask your team members to point the Zimlets to this shared folder.

Limitations

  1. Having attachments within templates is only supported in 6.0.8.
  2. And we don't support inline-attachments within templates.